QuickBooks,
finished.

You try to remember to move money twice a month into separate accounts for profit, owner pay, taxes, and operations. Life gets busy. You skip it. Three months later you've been running payroll from your profit bucket without realizing it.

Allocary runs your allocation automatically on the 10th and 25th. You get a reminder 24 hours before each sweep, review the numbers, and confirm. Every bucket gets funded every cycle — no exceptions.

The sales tax you collected from customers sits in your main account looking like money you can spend. You use it. Filing deadline arrives. Now you're scrambling to cover a tax bill with money that's already gone.

The moment a deposit hits, Allocary sets aside the exact sales tax portion in a dedicated bank account. It doesn't touch your operating cash. When the filing date approaches, you get a reminder — and the money is already there.

Federal payroll tax deposits are due every two weeks. That money is supposed to stay untouched but it sits mixed with your other cash. One slow month and you borrow from it without planning to.

Allocary reserves your payroll withholding — Social Security, Medicare, federal income tax — in a dedicated bank account the moment payroll runs. Your 941 deposit day arrives funded and ready.

April, June, September, January — four times a year you owe estimated taxes. Without a reserve, you're either underpaying all year and getting hit with penalties, or scrambling to pull cash together in the last week.

Allocary holds back a set percentage of every dollar that comes in and parks it in a tax reserve account. No thinking required. When Q1 rolls around the money is sitting there waiting.

You scramble in January to collect W-9s and figure out who crossed the $2,000 threshold. You miss some, or double-count vendors.

Allocary tracks the $2,000 threshold all year. It normalizes duplicate vendor names and flags exactly who needs a 1099 and who is missing a TIN.

Your CPA asks for the ASC 842 lease schedules. You spend hours in Excel trying to calculate ROU asset and liability amortization, hoping you didn't break a formula.

Allocary auto-posts monthly amortization journal entries and maintains your ROU asset and liability schedules directly inside QuickBooks. Fully GAAP compliant.

You spend an hour every pay period trying to get Gusto or ADP to sync correctly to your ledger. FICA amounts don't match, and the journal entry is out of balance.

Allocary calculates FICA automatically and posts a balanced, audit-ready journal entry to QuickBooks with the correct wage and tax splits.

Bills get paid with no paper trail. You don't know who approved a $5,000 invoice, or if it was a duplicate.

Tiered dollar thresholds, vendor whitelists, approval logs, and approved-bill posting give every bill a full audit trail.

You manually check hundreds of line items on a vendor statement against QuickBooks bills to find missing or duplicate invoices.

Coming soon: statement matching to flag missing credits, duplicates, and payment mismatches for review.

Your bank asks for a financial update and you spend a day fighting QuickBooks custom reports to build a clean summary.

Allocary generates a branded PDF with 10 key metrics pulled from your live QuickBooks data, ready to hand to your bank or CPA on demand.

The books are 'closed' but someone goes back and modifies an old invoice, throwing off the retained earnings balance.

Allocary locks the period and provides a guided closing checklist to ensure the books are actually closed and auditable.