Allocary
Built for QuickBooks Online
Set aside the money you'll owe - automatically.
Allocary automates your money allocations and tax reserves right inside QuickBooks - moving cash between accounts you own. You never miss an allocation, and we never touch a cent.
🔒 No custody, ever. Your cash never leaves accounts you control.
The money gets spent before you set it aside
You know you should reserve for taxes and profit. Doing it by hand, every cycle, is where it falls apart.
The manual transfer slips
Allocating on the 10th and 25th by hand is a chore that's easy to skip when you're busy - and one missed cycle drifts the whole system.
Tax money disappears
Sales tax and payroll withholding sit in your operating account looking like spendable cash - until the filing deadline arrives and it's gone.
You don't want to switch banks
The "automatic allocation" tools out there make you move to a whole new bank. You just want it to work where your books already live.
How Allocary works
Connect once, set your buckets, and let allocation day run itself.
Connect QuickBooks
Securely link your QuickBooks Online company. Read-only where it can be - you stay in control of every account.
Set your buckets
Start from your current percentages and ramp toward your targets - the right way, without starving day-to-day operations.
We run allocation day
On your schedule, Allocary calculates the split, moves the money between your own accounts, and reminds you to confirm. You never lose a cycle again.
Why Allocary is different
🔒 No custody. Ever.
Every move is a transfer between accounts you own. We compute the split and remind you - we can't hold or spend your money. If we vanished tomorrow, your cash is exactly where it always was.
📗 Lives in your books
No new bank. No spreadsheet. No budgeting-app duct tape. Allocary works right where your accounting already happens.
⏰ Deadline-aware
It knows your cadence and your filing dates, and nudges you before you drift - so nothing sneaks up on you.
One engine. The buckets you need.
Turn on the reserves that fit your business - all on one subscription.
Profit allocation
Automate the twice-monthly profit 5-bucket split: money lands in Income, then allocates to Profit, Owner's Pay, Tax, and Operating - inspired by the profit allocation method.
Sales-tax reserve
Set the tax aside the day you collect it, and get reminded before you have to file.
Payroll-withholding reserve
Sweep trust-fund payroll taxes to a reserve, keyed to your 941 deposit schedule.
Quarterly estimated-tax reserve
Hold back a percentage of every deposit for the four federal estimated-tax dates.
All on one subscription. Toggle on what fits your business.
Your money, your accounts, your control
Does Allocary automate the Profit First method in QuickBooks?
Yes. Allocary is built around the Profit First 5-bucket system — Income, Profit, Owner's Pay, Tax, and Operating Expenses. It runs your twice-monthly allocation on the 10th and 25th, using a CAP-to-TAP ramp so you transition gradually. Connect QuickBooks, set your target percentages, and Allocary handles the rest.
What are the 5 Profit First buckets?
The 5 core buckets are: Income (all revenue lands here), Profit (your business profit reserve), Owner's Pay (your personal compensation), Tax (income tax reserve), and Operating Expenses (day-to-day costs). Allocary calculates the split and records the transfers in QuickBooks on the 10th and 25th of every month.
What is money segregation software?
Money segregation software automatically separates incoming revenue into designated accounts for specific purposes — profit, owner pay, taxes, and operations. Allocary is a money segregation app built for QuickBooks Online. It calculates the correct split and records the transfers between accounts you own, so tax money and profit are never accidentally spent on operations.
Can Allocary set aside sales tax automatically in QuickBooks?
Yes. Allocary's sales tax reserve module sets aside the correct amount from every deposit, and reminds you before your filing deadline. The money moves between your own QuickBooks accounts — no new bank or external service required.
Do I have to switch banks?
No. Allocary works entirely inside QuickBooks Online with your existing bank accounts. Every transfer is between accounts you already own. You keep your current bank, your current QuickBooks setup, and full control.
Does Allocary hold or touch my money?
No. Allocary never holds, moves, or has custody of your funds. It computes allocation amounts and records transfers inside QuickBooks as journal entries between accounts you own. Allocary is not a bank and is not a money transmitter. If Allocary shut down tomorrow, your cash would be exactly where it always was.
What QuickBooks plans does Allocary work with?
Allocary works with QuickBooks Online Simple Start, Essentials, Plus, and Advanced (US only). It does not require QuickBooks Desktop or QuickBooks Self-Employed.
Is this tax or financial advice?
No. Allocary moves money between your accounts and reminds you of deadlines. You and your accountant decide what percentages to set aside and when to remit.
Is Allocary affiliated with Profit First?
No. Allocary is an independent tool. "Profit First" is a method and registered trademark of its author; we reference it only to describe the kind of allocation Allocary can automate. We are not affiliated with or endorsed by Profit First or its author.
How much does Allocary cost?
Allocary starts at $39/month for one QuickBooks company (all 5 allocation buckets, 14-day free trial, no card required). The Multi plan is $69/month for up to 3 companies. CPA firms pay $15 per company per month. Annual billing saves 25%.
Simple, transparent pricing
Start free — no card required. Cancel anytime.
- 1 QuickBooks company
- All 5 allocation buckets
- Twice-monthly auto set-aside
- Profit, Owner's Pay, Tax & OpEx
- Email reminders + deadlines
- Up to 3 QuickBooks companies
- Unlimited buckets
- Twice-monthly auto set-aside
- All Solo features
- Support chatbot
- Extra company add-on available
- Unlimited companies
- Unlimited buckets
- CPA firm tools
- All Multi features
- Wholesale per-company pricing